Internal communication

One of the most important aspects of introducing Busylight or any other new initiative is proper introduction and communication. 

Below is an example of communication you can use or adjust for your needs in email, intranet, or as talking points for the monthly Townhall meeting. 

Internal communication template

Designed for email, teams or intranet communication

Subject: We’re introducing Busylight — here’s why

Message: 

Hi team,

This week, we’re introducing Busylight in [AREA / TEAM / LOCATION] starting [DATE].

Why we’re doing this

Interruptions don’t just break focus — they reduce quality, slow delivery, and create avoidable friction.
Busylight makes availability visible, so we interrupt less and collaborate better.

The simple rules

• Green = Available

• Red = Focused — don’t interrupt

• People decide — not the lamp. Your status is always temporary and in your control.

How the light updates

• Busylight automatically reflects Teams (and similar tools):

  • In a call  or meeting = Red

  • Available = Green

  • Focus and deep work = Purple

Don’t be afraid to be unavailable. If it’s important, people will come back — and we’ll get more done with less stress.

What will improve with Buyslight

• Fewer “quick questions” at the wrong time

• Clearer signals across the team

• Better flow in the workday

 

Onboarding plan and timeline agreements

1) Who owns the rollout and reinforces the norm?
Primary owner: [NAME / ROLE]
Backup / local champions: [NAMES]

2) Where does this apply?
Applies to: [TEAMS / ZONES / FLOORS]
Does not apply to: [EXCEPTIONS, IF ANY]

3) When will we review and adjust?
Review date: [DATE]
Owner of review: [NAME]

4) Feedback and improvements
If you have suggestions for improvements, adjustments, or questions about settings, contact [CONTACT PERSON / NAME] at [EMAIL / TEAMS HANDLE].